澳门六合彩开奖预测

Board of Governors - APPENDIX IV - November 22, 2001

REPORT OF THE PROPERTY & FINANCE COMMITTEE

FOR APPROVAL

1. University Records and Archives Policy

Background:

The University recently hired its first University Archivist, Mr. Robin Keirstead, who joined the University in June 2001. As one of his first tasks, Mr. Keirstead developed the attached policy which will, when approved, provide a clear mandate for the development and implementation of a comprehensive records management and archives program for 澳门六合彩开奖预测.

The specific contents of the policy reflect accepted archives and records management principles and practices, as well as what are seen to be the particular needs at 澳门六合彩开奖预测. The following is a brief explanation of the various sections of the policy:

Sections 1.00-2.00 Affirm 澳门六合彩开奖预测's overall commitment to managing records effectively and provides a definition of what constitutes a record.

Sections 3.00-6.00 Define the two elements of the mandate of the University Archives and the scope of policy application and responsibility. The exclusion in 5.00 mirrors the contents of the Guidelines on Access to Information and Protection of Privacy.

Section 7.00 Lists specific goals of the Archives.

Sections 8.00-13.00 Describe the composition and terms of reference of the recommended President's Advisory Committee.

Sections 14.00-16.00 Outline the scope of records management services and support that will be provided to academic and administrative units.

Sections 17.00-24.00 Define the scope and methods of acquiring archival materials and address cooperation with other archives, monetary appraisal, and acquisition outside the normal scope of the policy.

Sections 25.00-29.00 Provide a mechanism for the Archives to review and reassess materials that should not be retained and manage the issue of loans and returns.

Sections 30.00-33.00 Define the range of restrictions that may be placed on access to archival materials and how they will be defined and administered.

2. Deaccessioning Request: Hale Portrait by Reynolds

Background:

In May 2001, the Board of Governors approved the deaccession of a number of artworks according to established Board policy. A case has now been made for a one-time special consideration and exemption.

Mr. Timothy Hale of England is the only living descendent of Colonel John Hale who is portrayed in an artwork currently scheduled for deaccession from the McIntosh Gallery Collection. In light of compelling family and repatriation issues and subject to the legal provisions and processes of the Canadian Cultural Property Export Review Board, the McIntosh Gallery Committee supports Mr. Hale's request to acquire the portrait. The third party appraisal, completed by Adam Williams Fine Art, New York, was reviewed by the Property & Finance Committee.

3. Policy on Over-Expenditure of Research Accounts

Background:

This policy formalizes a long-standing practice.

FOR INFORMATION

1. Siting and Design of the North Campus Building

The Property & Finance Committee has approved the siting of the North Campus Building between the Visual Arts Building and the Staging Building and the design concept. The site plan is shown in Annex 3-A.

As part of the SuperBuild Program, the Board of Governors approved the North Campus Building project. and in September 2001, the Property and Finance Committee appointed a Design Team for the facility. The facility is intended to provide a large number of General University classrooms, accommodation for Faculty of Information and Media Studies and Teaching Labs and Research Facilities for the Faculty of Science. The proposed square footage of the building is approximately 100,000 sq. ft. and is to be located on a site between the new Visual Arts Building and the Staging Building. The facility will have four floors: the first floor will contain General University classrooms including a large 800-seat classroom; the second floor will accommodate the Faculty of Information and Media Studies (FIMS); the third floor will accommodate student Biology labs; and the fourth floor will house mechanical rooms and research labs.

The architectural drawings of the interior of the building (Annex 3-B) provide a conceptual layout and elevation view of the facility. The drawings of the exterior of the building, recently modified on the advice of Property & Finance, will be shown at the Board meeting. The design has been fast-tracked in an attempt to ensure that the building will be opened by September 2003. However, based on the availability of trades people in the London area, the project may not be completed until January 2004.

2. Approval Process for Major Capital Projects and the Weldon Library Expansion Project

In July of this year, a capital project to expand the Weldon Library was presented to P&F for approval. The project - to be "self-funded" by the Library Acquisitions Budget - involved the addition of a 22,000 sq. ft. facility to the Weldon Library.

After considerable discussion, the following issues were raised by P&F:

• funding source - should the acquisitions budget be used to fund the expansion?
• timing of the proposal - why was the project not included in the recently-approved University Operating and Capital Budget document, given that it is now described as an academic priority?

The issues raised at P&F were also discussed at length at the annual Board retreat in September, at which time it was agreed that the Chair of P&F would work with the administration to review the issues and bring back specific proposals regarding the approval of major capital projects as well as the next steps for the Library Expansion Project. That consultation took place, and as a result, the following proposals were approved by Property and Finance on November 12, 2001:

Approval of Major Capital Projects

Effective immediately, other than in exceptional circumstances (e.g., special government projects announced at short notice, safety or operational crises), all major capital projects will be addressed through the annual planning process and recommended projects will be included in the annual University Operating and Capital Budget document for approval.

The Weldon Library Expansion Project

The Weldon Library Expansion Project will be addressed through the current annual planning process and included for consideration by the Board in the 2002-03 Operating and Capital Budget document. In the meantime, the preliminary planning/design for the expansion will continue. Actual construction is subject to Board approval.

3. Chairs, Professorships, Fellowships

On behalf of the Board, the Property & Finance Committee has approved the following designated Chairs, Professorships and Faculty Fellowships:

The Bill and Anne Brock Family Professorship in Child Health in the Faculties of Medicine & Dentistry and Social Science. This is an endowed fellowship based on a generous endowed gift from Bill and Anne Brock. The terms of reference of the Professorship are set out in Annex 4.

The JetForm Fellowship has been renamed the Accelio Fellowship as a result of the change of name of the donor corporation, effective September 18, 2001. The revised terms of reference are shown in Annex 5.

The Oticon Professorship in Acoustic Signal Processing at the National Centre for Audiology. Funding for this Professorship will be provided by a generous donation from The Oticon Foundation. The terms of reference of the Professorship are set out in Annex 6.

4. Report of the Survey of Student Finances 2000-01

The Property & Finance Committee received the Report of the Survey of Student Finances for 2000-01 at its meeting of October 22. It was subsequently mailed to all Board members who are not members of Property & Finance, for their review and future reference.

The survey is a set of three similar surveys designed to collect data on student incomes, expenses, and debt loads. They were distributed to three student constituencies: undergraduate direct-entry programs, undergraduate second-entry programs, and Graduate Studies.

5. Report on Environmental and/or Safety Incidents

Canadian Nuclear Safety Commission Radiation Protection Evaluation

During the period of October 22 to October 26, 2001, the Canadian Nuclear Safety Commission conducted a Radiation Protection Evaluation at The University of 澳门六合彩开奖预测 Ontario. It was the opinion of the investigation team that there is a good radiation safety culture at 澳门六合彩开奖预测.

The University was evaluated on its organization and administration of radiation protection, general employee qualification and performance, radiation protection instruments and equipment and radioactive waste handling. There were no major recommendations in any of the areas evaluated. The overall rating was very good in comparison with other universities.

6. Scholarships, Awards, Prizes

See Annex 7.

Policy 7.11 OVER-EXPENDITURE OF RESEARCH ACCOUNTS

Effective Date: 22NOV01

Supersedes: (New)

POLICY

Definition

1.00 An over-expenditure occurs when actual expenditures and commitments exceed the budget available.

2.00 Over-expenditures in contract and grant funded research accounts are not permitted unless:

(a) the funding agreement allows over-expenditures (e.g., some multi year awards), and

(b) the Dean or departmental designate approves the over expenditure in writing

3.00 The grant or contract holder is accountable to reimburse the university for any deficit in a research account unless the over expenditure has been approved in writing by the Faculty.

4.00 If the over-expenditure of a research account has been approved in writing by the Faculty then the Faculty is accountable to reimburse the deficit in the research account from either operating or other appropriate funds.

Accountability

5.00 Grant or contract holders are accountable to:

(a) maintain their research accounts in good standing

(b) review monthly grant or contract financial statements. Delegation of the account review does not release the grant or contract holder from responsibility of over-expenditures

(c) reimburse over expenditures not approved in writing by the Faculty

(d) reimburse inappropriate or disallowed expenditures as determined by Research Accounting per funding agency guidelines

(e) where permitted by this policy, provide written approval from the Faculty to Research Accounting in order to run a deficit account balance

6.00 Department Administrators are responsible to:

(a) promptly distribute monthly grant or contract financial statements to the designated grant or contract holder.

(b) review the "Departmental" copy of the monthly statements and initiate appropriate action as required e.g., discuss situation/resolution with grant or contract holder, advise Chair and Dean, freeze account.

Authority to Freeze Research Accounts

7.00 Research Accounting has the authority to freeze grants or contracts due to failure on the part of the grant or contract holder to exercise accountabilities and/or lack of funds and/or over-expenditures.

8.00 Departments may freeze access to a grant or contract by:

(a) sending a written request with a brief explanation to Research Accounting

(b) notifying the grant or contract holder of the situation

The Bill and Anne Brock Family Professorship in Child Health

Background:

Although historically Canada has ranked number one among all countries in the world with regard to health care, the state of health, including the psychological health, of Canada's children is still a cause for concern. While recent population health statistics suggest that although historically Canada has ranked number one among all countries in the world, the state of health, including the psychological health, of Canada's children is a cause for concern. Although researchers in the Faculties of Social Science and Medicine & Dentistry are involved in many health-related projects, there is little specific expertise in children's health.

The College of Family Physicians of Canada Task Force on Child Health Report, published in 1977, indicates that family physicians must "play a leading role in addressing factors that influence children's health." By creating a Child Health Professor between Family Medicine and Psychology, an important link between the two departments will be formed, providing expertise in teaching, research and clinical applications. The Professorship will position 澳门六合彩开奖预测 as a leader in child health psychology graduate training and significantly enhance our capacity to graduate more specialists in child health psychology.

Brief Profile of Bill and Anne Brock:

A native of Exeter, Ontario, Bill Brock joined the Toronto Dominion Bank after graduating with an MBA from 澳门六合彩开奖预测 in 1963. He rose to the top of his profession during 37 years with the bank, and recently retired from his role as TD's Deputy Chairman. In 1999, Mr. Brock accepted the volunteer role of Chair of Campaign 澳门六合彩开奖预测.

Anne Brock is a 1959 graduate of London Teachers' College who taught elementary grades in London and at the Hong Kong International School while living in Singapore.

The Brocks have demonstrated tremendous leadership with their gift. The Professorship will help further our understanding of the complex issues involved in child health psychology and improve how we educate the next generation of health care providers.

Accelio Fellowship

(The Accelio Fellowship was formerly named the JetForm Fellowship.)

Oticon Professorship in Acoustic Signal Processing